December 20, 2024

30 Event Reminder Text Message Samples to Automate Event Outreach

The key to any successful event is effective promotion. Whether it’s a trade show, fundraiser, workshop, or conference, strong communication ensures more people know about it. More importantly, maintaining consistent communication helps boost attendee engagement and satisfaction.

Why Choose Text Messaging Over Email?

A 2019 survey revealed that text messages have an open rate approximately six times higher than promotional emails. Nearly all text messages are opened, with 90% of recipients reading them within 30 minutes. Additionally, a 2022 survey showed that 96% of respondents were open to receiving at least one promotional text per week. Given the digital shift accelerated by COVID-19, it’s likely these trends still hold true today.

In short, if you’re looking for a reliable channel to promote your event, SMS is an excellent option. Below, we’ll outline the key components of an effective event reminder and provide customizable text message templates for various event types.

Quick Guide to Templates

Open Houses

Conferences, Trade Shows, and Conventions

Workshops and Webinars

Award Ceremonies, Celebrations, Galas, and Retreats

Charities and Fundraisers

What Should an Event Reminder SMS Include?

The content of your reminder text will depend on when you send it. However, at a minimum, it should include:

The recipient’s name.

A brief description of the event and its purpose.

The event’s date, time, and location.

If the message is sent before registration closes, include details on how to RSVP and the deadline. You might also highlight key information, such as featured speakers or notable amenities. For registered attendees, provide any details they’ll need to access the event.

Additionally, consider including a link for more information or registration. If the message is directed at speakers or special guests, specify their arrival time, panel schedules, and other relevant details.

Event Reminder Text Message Samples

Open Houses

These templates work well for educational institutions inviting students and parents to visit or for realtors hosting prospective buyers.

Hi [FirstName], [AgentName] from [CompanyName] here. We’re excited to see you at our Open House tomorrow at [Time] at [EventVenue].

Hey [FirstName], it’s [AgentName] with [CompanyName]. Today’s the day! Join us at our Open House starting at [Time] at [EventVenue].

Hello [FirstName], this is [AgentName] with [CompanyName]. You’re invited to our Open House on [Date] from [StartTime] to [EndTime] at [EventVenue]. RSVP with YES or NO.

Don’t forget! Your Open House is tomorrow at [EventVenue] at [Time]. See you there!

Conferences, Trade Shows, and Conventions

Ideal for large-scale industry events such as trade shows and conferences.

Save the date, [FirstName]! [EventName] is happening from [StartDate] to [EndDate] at [EventVenue]. Tickets available here: [Link].

Hi [FirstName]! This year’s [EventName] will showcase cutting-edge innovations in [Industry]. Join us from [StartDate] to [EndDate] at [EventVenue]. Get your tickets here: [Link].

Ready for [EventName]? Check-in starts at [Time] today at [Location]. See you there!

Workshops and Webinars

Perfect for educational or professional development events, both in-person and online.

Hi [FirstName], this is [AgentName] with [CompanyName]. A quick reminder about our workshop on [Topic] at [EventVenue] on [Date] at [Time]. Looking forward to seeing you!

Hello [FirstName], thanks for registering for [CompanyName]’s webinar on [Topic]. Join us on [Date] at [Time] using this link: [Link].

Greetings [FirstName], just a reminder about [CompanyName]’s workshop on [Topic]. It’s happening on [Date] at [Time] at [Location]. See you there!

Award Ceremonies, Celebrations, Galas, and Retreats

Celebrate achievements or special milestones with these templates.

Hello [FirstName], don’t miss the [Year] [EventName] today at [Time] at [EventVenue]. Join us as we honor the best from [CompanyName].

Save the date! [EventName] is on [Date] at [Time]. RSVP by [Deadline] to join us at [EventVenue].

Hi [FirstName], it’s almost time for our annual retreat! Register for [EventName] by [Deadline]. This year, we’re at [EventVenue] from [StartDate] to [EndDate].

Charities and Fundraisers

Encourage attendance and participation in your fundraising events.

Good morning, [FirstName]. [CompanyName] is hosting [EventName] tonight at [EventVenue] starting at [Time]. Directions: [Link].

Hey [FirstName], don’t forget [EventName] starts today at [Time] at [EventVenue]. Volunteers, please check in at [Location].

Greetings [FirstName], [CompanyName] is running a fundraiser this week for [Cause]. Learn more and donate here: [Link].

Using AI to Simplify Event Communication

Clear communication is essential for any successful event, starting with ensuring attendees remember the date. Text messaging is one of the most effective ways to achieve this.

Meet Lead Indicator.ai, a smart AI assistant designed to enhance your event outreach with automated invites, RSVP tracking, and personalized follow-ups. Trusted by companies across multiple industries, Lead Indicator.ai has powered thousands of SMS campaigns to success.

Talk to an AI expert at Lead Indicator.ai today and take your event communication to the next level.

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